ࡱ> s ?]bjbjRR 7z8ijz8ij?T      8Wdۜ"W^"   FHHHHHHrH      H  4]B X  F F ։ PL}XcF΍b2<ۜ0%% %  (       HH+p   ۜ    %          : The Subcontractee shall comply with the following requirements and all services provided and/or referrals shall be documented in the client record. Subcontract Specific Requirements: The Subcontractee shall ensure that a minimum of twelve (12) unduplicated clients and their children ages 0-4 will receive halfway house treatment annually. The Subcontractee shall maintain an active client census of six (6) at all times, three (3) clients will be reimbursed via a fixed payment and three (3) clients will be paid fee-for-service based on availability, eligibility, and no other funding source available. Straight and Narrow will be the payor of last resort for the fee-for-service clients. The Subcontractee shall ensure that the average length of stay in the program is six (6) months. The Office of Clinical Services shall monitor utilization and may request clinical justification for continued stay in this level of care beyond the anticipated average length of stay. The Subcontractee shall ensure that service planning and level of care placement, including length of stay and discharge/transfer planning, is determined according to The ASAM Criteria 2013, and documented in the client record. The Subcontractee shall ensure that all pregnant women are provided substance use disorder treatment prenatally through post-partum. The Subcontractee shall ensure that visitation between client and child(ren) is not delayed or disrupted due to program blackout/orientation periods. Admission Priority: The Subcontractee shall ensure that capacity is available at all times for up to six (6) women with dependent children completing long-term residential treatment at Straight and Narrow who meet ASAM criteria for treatment at the halfway house level of care. The Subcontractee shall ensure that pre-admission service coordination is provided in order to reduce barriers to treatment, enhance motivation, stabilize life situations, and facilitate engagement in treatment. The Subcontractee shall ensure that arrangements will be made for the admission of pregnant women and other women with children who are taking prescribed medications for any reason, including the treatment of a mental health or substance use disorder. Medication-Assisted Treatment (MAT) is the standard of care for pregnant women with opioid use disorder (OUD). (SAMHSA Treatment Improvement Protocol 43, Chapter 13). Pregnant women with OUD should not undergo opioid detoxification because of risk to the fetus. The Subcontractee shall ensure that pregnant women are immediately provided with or referred to comprehensive medication assisted treatment which decreases medication complications, improves pregnancy outcomes, and encourages fetal stability and growth. MAT shall be continued throughout the pregnancy and arrangements shall be made for women who wish to continue to remain on MAT. All women will be given timely access to prenatal care either by the program or by referral to appropriate healthcare providers. (Access to MAT shall be documented in the clients file.) Clinical Services: The Subcontractee shall ensure that appropriate intake assessments are completed for each client and include the following: Diagnostic assessment using a validated instrument (CAAPE or ASI completed by the CPSAI or SAI is acceptable) DSM-5 (Diagnostic and Statistical Manual of Mental Disorders) diagnosis ASAM Level of Care Indicator (LOCI) (Initial LOCI completed by the CPSAI or SAI is acceptable) The Subcontractee shall provide a structured schedule of residential substance use disorder treatment services that are culturally and linguistically compatible for each woman, and which otherwise comply with the Standards For Licensure of Residential Substance Use Disorder Treatment Facilities at N.J.A.C. 10:161A and that include: A minimum of seven (7) hours of structured daily activities including counseling services, psycho education, employment, vocational training, recreation, and recovery supports Trauma screening using an evidence-based screening tool Evidence-based trauma informed/trauma specific treatment services; the evidence-based program shall be listed on the National Registry of Evidence-Based Programs and Practices ( HYPERLINK "http://www.nrepp.samsha.gov/Index.aspx" www.nrepp.samsha.gov/Index.aspx) or the California Evidence-Based Clearing House for Child Welfare ( HYPERLINK "http://cebc4cw.org/" http://cebc4cw.org/) A minimum of one (1) hour a week of individual counseling Family-centered treatment services including family therapy and other supportive services. Crisis intervention awareness and capacity including thorough knowledge of available community resources to address the immediate needs of the client/family and ability to link consumers with needed services through affiliation agreements with community agencies Evidence-based parenting skills group to be provided at least once per week; the evidence-based program shall be listed on the National Registry of Evidence-Based Programs and Practices ( HYPERLINK "http://www.nrepp.samsha.gov/Index.aspx" www.nrepp.samsha.gov/Index.aspx) or the California Evidence-Based Clearing House for Child Welfare ( HYPERLINK "http://cebc4cw.org/" http://cebc4cw.org/) Structured curriculum of life skills training provided at least one (1) hour per week; topics may include but not be limited to budgeting, nutrition, child and household safety, and household management Three (3) hours of group counseling and three (3) hours of didactic sessions per week which address gender-specific issues including, but not limited to, anger management, self-esteem, relationships, domestic violence, physical and sexual abuse, smoking cessation, parenting, conflict resolution and relapse prevention Case management to ensure that clients and their children have access to all services described in this section and to ensure linkages, coordination and advocacy with other services and resources for pregnant, postpartum and parenting women Housing support and assistance including, but not limited to, helping a client access transitional and/or permanent housing, developing adequate independent living skills, maintaining housing and a substance-free lifestyle Progress notes documenting date, type and length of intervention and progress in treatment; progress notes should also include information on other case management activities such as referrals made to education or training resources or housing assistance Individual discharge plans shall include referrals to need-specific resources in the community, including clinical and peer recovery supports, with a scheduled appointment and a warm hand-off, to ensure continuity of care All individual and group counseling sessions shall be documented an include clients signature in a consistent and readily accessible format A minimum of six (6) random urine drug screens shall be performed each month. UDS collection and testing must be done under chain of custody procedures. All initial and confirmatory assays must be performed by a licensed clinical laboratory. Counseling frequency should be increased and/or referral to a more intensive treatment modality should be made if client shows positive test results. Evidence of all test results shall be maintained in the client record. The name and contact information of the DCPP caseworker and supervisor shall be documented in the client record. Each DCPP-involved client shall sign a consent authorizing communication between the Subcontractee and DCPP staff regarding treatment progress and participation. Documenting pertinent time lines affecting the family including ASFA (Adoption and Safe Families Act), court orders, and TANF (Temporary Assistance for Needy Families) restrictions and regulations should be documented and treatment benchmarks should be reflective of planning to adhere to these time frames for DCPP clients. Health Services: The Subcontractee shall secure medical clearance and obtain necessary releases and shall ensure that said documentation is maintained in the client record. The Subcontractee shall ensure that children are referred for medical (including immunizations) and/or psychological care as needed. Documentation of referrals made for children (e.g. pediatric care, immunizations, and therapeutic intervention) with follow-up must be maintained in the client record. The Subcontractee shall provide comprehensive medical services and/or referrals. The Subcontractee shall ensure that emergency phone numbers are posted next to all agency phones including the number to register a complaint about a NJ substance use disorder treatment facility: 1-877-712-1868 (Toll Free, 24/7) or (609) 292-0589, 8:30 am to 4:30 pm Monday through Friday to speak to a Complaints Investigator. E. Treatment Planning: The Subcontractee shall maintain a discharge/continuum of care plan which begins at the onset of treatment and is reflected in the ongoing treatment plan. The Subcontractee shall ensure treatment planning that will be family-centered and trauma-informed, provide for family input when clinically indicated, and address specific services and community support for the family. The Subcontractee shall maintain an up-to-date individual treatment plan that includes goals and objectives of treatment with time frames for achievement. The Subcontractee shall maintain in each client record a treatment plan and progress notes that must identify parenting issues being focused on in counseling sessions, efforts made to address them, and the clients progress toward achieving treatment goals, including child welfare needs and requirements. Progress notes must include date, type and length of intervention, and progress in treatment. The Subcontractee shall ensure that treatment planning will include follow-up services, including peer recovery supports, to prevent relapse. TheSubcontractee must coordinate with other services and resources to include continuing care for pregnant postpartum and parenting women The Subcontractee shall ensure that treatment plans and treatment plan reviews include all necessary signatures. F. Program Reporting Requirements: The Subcontractee shall submit to the Department of Children and Families Contract Administrator a separate budget and expenditure report identifying expenses incurred by the program. The Subcontractee shall electronically submit on an ongoing basis its monthly rosters to the Department of Children and Families Office of Clinical Services via secure file transmission protocol. Clients served under this Subcontract shall be reported on a program-specific roster. The Subcontractee shall enter client data into NJSAMS as required by the Standards for Licensure of Residential Substance Use Disorder Treatment Facilities at N.J.A.C. 10:161A. Co-occurring Treatment Services for Mental Health Disorders: The Subcontractee shall provide its policies on referrals, assessment and integrated treatment of co-occurring disorders, and its roster of staff who are qualified and designated to provide treatment (i.e. Psychiatrist, Advanced Nurse Practitioner (ANP) and/or a Psychologist), to the Department of Children and Families Office of Clinical Services. The Subcontractee shall admit and refer and/or treat clients with co-occurring disorders and shall provide and/or refer to an assessment and treatment for co-occurring disorders throughout the treatment episode. The Subcontractee shall not discriminate against clients who take prescribed medications for any reason, including the treatment of a mental health or substance use disorder. The Subcontractee shall ensure that documentation of diagnosis and referral and/or treatment for co-occurring disorders is included in the clients treatment plan. The Subcontractee shall ensure that all co-occurring referrals and/or treatment services including assessment, medication visits, etc., are documented in the client record. The Subcontractee shall ensure that the primary counselor is aware of all co-occurring referrals and/or treatment services provided. Childcare Subcontractees are expected to ensure that all clients have access to childcare. Any Subcontractee providing childcare must abide by the following: The Subcontractee shall ensure that childcare is provided either on-site or proximate to the program and that it offers a full range of services, including therapeutic childcare, developmentally appropriate intervention, and recreational play while the mothers are in treatment sessions. Off-site childcare available to mothers who are in treatment must be provided at a DCF licensed childcare facility and comply with the Child Care Center Licensing Law, N.J.S.A. 30:5B. The Subcontractee shall ensure that childcare will focus on the developmental needs of the children and will include age-appropriate activities, and, where necessary, the separation of children by age group to ensure age appropriate interaction. The Subcontractee shall ensure that written interagency agreements regarding the provision of childcare are developed with the off-site childcare provider(s), are kept current, and are maintained on file with the Subcontractee. The Subcontractee shall maintain written program policies and procedures governing childcare, including those regarding child-staff ratios, the physical space (e.g. capacity, room temperature maintenance, number of separate cribs for infants and nap pads for toddlers) and child safety (e.g. safe and secure storage of hazardous materials, childproofed electrical outlets, identification of designated exits, fire extinguishers, availability of age-appropriate car seats, provision of age appropriate toys). The Subcontractee shall ensure that at least one staff member certified in cardiopulmonary resuscitation (CPR) is present at all times. The Subcontractee must provide clients with a written plan regarding childcare in the event of an emergency. At the time of admission, the Subcontractee must obtain from the client and DCPP worker the name and personal information of an individual designated to care for the clients child/children in an emergency. Written consent to notify the emergency contact must be signed by the client and the caseworker. Examples of an emergency situation include leaving treatment AMA, hospitalization, and crisis stabilization. The Subcontractee must inform clients in writing that they are responsible for the direct supervision of their children when not in-group, individual or other structured treatment activities. Transportation The Subcontractee shall ensure that transportation is provided as needed for each client. Transportation may be provided via agency vehicles or passes for public transportation, if available. The Subcontractee shall ensure that transportation and safety precautions are provided in accordance with the State of New Jersey Laws and Regulations: The Subcontractee shall maintain the motor vehicle in a safe operating condition. The Subcontractee shall equip the motor vehicle with mandated safety devices and individual seat belts or safety seats for each child to use when the vehicle is in motion. The Subcontractee shall ensure that the number of passengers does not exceed the seating capacity of the motor vehicle. The Subcontractee shall carry liability and medical insurance. The driver shall have a valid New Jersey drivers license. The driver or staff supervising a child(ren) in a motor vehicle shall have current first aid and CPR training. Staff or other driver shall not leave the child unattended in the vehicle for any reason. Communications and Systems Collaboration The Subcontractee shall initiate communication with the DCPP caseworker concerning clients treatment and progress within 7 days of admission to incorporate the DCPP case plan into the treatment plan; communication shall be biweekly while the client is in treatment, with more frequent communication (verbal and/or written) as needed to support coordination of case planning and treatment services. The Subcontractee shall electronically submit biweekly treatment progress reports to the DCPP caseworker and casework supervisor using the report format, created by the Office of Clinical Services, via secure email. The Subcontractee shall participate in meetings with DCPP and the client and/or family, including Family Team Meetings (FTMs), as clinically indicated. Documentation of meetings held, including the names of participants and their respective agencies (e.g. CPSAI, SAI, etc.), must be maintained in the client record. The Subcontractee shall ensure that designated staff participate in, and present at, monthly local and state-wide DCPP/CW (Child Welfare) Substance Abuse consortia meetings. The Subcontractee shall ensure that designated staff participate in meetings with the Department of Children and Families Office of Clinical Services. The Subcontractee shall coordinate with DCPP to develop a Plan of Safe Care for pregnant and postpartum women. Plans of Safe Care will address the needs of the mother, infant and family to ensure coordination of, access to, and engagement in services.For a pregnant woman, the Plan shall be developed prior to the birth event whenever possible and in collaboration with treatment providers, health care providers, early childhood service providers, and other members of the multidisciplinary team as appropriate. Documentation of the Plan shall be maintained in the clients file. The Subcontractee shall ensure staff is cross-trained in allied systems such as child welfare, mental health, courts, SAI, TANF, etc. The Subcontractee shall ensure that all program staff successfully complete the National Center on Substance Abuse and Child Welfare (NCSACW) online tutorial Understanding Child Welfare and the Dependency Court: A Guide for Substance Abuse Treatment Professionals  HYPERLINK "http://www.ncsasw.samhsa.gov/tutorials" http://www.ncsasw.samhsa.gov/tutorials The Subcontractee shall ensure that outreach and coordination of services occurs with all systems involved with the client and her family (i.e. DCPP, SAI, courts, schools, etc.). Subcontractee Staff Background Checks: 1. The Subcontractee shall conduct complete criminal background checks supported by fingerprints for all staff, volunteers, interns and any other employees routinely scheduled to work in the facility. The Subcontractee may use Department of Children and Families funds for this purpose. The Subcontractee shall enumerate these costs in its final expenditure report for the contract year. 2. The Subcontractee shall ensure that documentation of background checks is maintained in staff personnel files. Reporting Child Abuse and Neglect: In situations of possible child abuse or neglect, the Subcontractee is required to immediately report the matter to DCPP as mandated by, and in accordance with, N.J.S.A. 9:6-8.10 and 8.14, and N.J.S.A. 2C:43-3 and 43-8, and shall immediately notify local police as required by the Standards for Licensure of Outpatient Substance Abuse Treatment Facilities at N.J.A.C. 10:161B. The Subcontractee shall also notify the Department of Children and Families Office of Clinical Services in the following situations: Concurrently with notification to the police and DCPP of allegations or suspicion of abuse or neglect of a clients child. Upon termination of a staff member due to inappropriate behavior toward other staff or clients. Upon discovering, or being notified of, alleged or suspected crimes committed by or against a client. The Subcontractee shall coordinate with, and report to, DCPP as required. Clinical Supervision: The Subcontractee shall ensure that all program staff are qualified based on professional licensing regulations and that they are knowledgeable in the area of gender-specific treatment interventions. All credentials, training, and supervision records must be maintained in the staff personnel files. Client Fees: 1. As per Section 5.03 of the DCF Standard Language Document, other than as provided for in the contract Annex(es) and/or in Departmental Component specific policies, the Subcontractee shall impose no fees or any other type of charge of any kind upon recipients of Contract services. 2. The Subcontractee shall maintain policies and procedures regarding rent fees that adhere to the following requirements: The Subcontractee shall maintain a sliding fee scale based on income such that clients with no income will not be charged any rental fees. No client shall be denied access to services based on their ability to pay. The Subcontractee may assess rental fees for clients who earn income from employment or receive entitlement benefits, including TANF, GA, SSI, or SSD while receiving services. The fee schedule shall not exceed 50% of the TANF cash grant amount for a woman with children or 50% the GA cash grant amount for a single woman. The Subcontractee shall not charge retroactive rent fees to clients who secure an income subsequent to admission. This applies to clients who earn income from employment and clients with entitlement benefits. The Subcontractee shall review the fee schedule and policy with the client at the time of admission and provide the client with written copies of these documents. Review of the fee schedule and policy shall be documented in the client record.     PAGE  PAGE 8 Effective June 2020 ANNEX A Section 2.2 DCPP Halfway House Substance Use Disorder Treatment MOTHERS AND CHILDREN PROGRAM Straight and Narrow Continuum of Care Subcontract with Evas Village Effective June 2020 >fi' ( ) 6 C N wog\Q\I\h.,CJaJhh CJaJhhCJaJh9<CJaJh:CJaJhY^CJaJhCJaJhECJaJh)#JhA4aJ h9CbaJh)#JhS1KaJh)#JhS1K5aJ h 5aJh)#JhuaJ h;Ghu5B*CJaJphh}CJaJh)#Jhq?CJaJh CJaJh)#JhCJaJhCJaJZ ? $ & F *^a$gdf $@&^a$gd $ & F"@&a$gd $ & Fa$gdf $ & Fa$gd2~ $ & Fa$gd $@&^a$gd $ & F"@&a$gd$a$gd$a$gdN V Z ^   ' ǿvkv`QhbhfB*CJaJphhbh CJaJhbhuCJaJhbhVCJaJhbh"KCJaJh"KCJaJhN/CJaJh)#JhZC{CJaJhbCJaJh,CJaJhCJaJh CJaJhECJaJh~!CJaJh~!h2~CJaJhyh2~CJaJhhCJaJhq CJaJ ? 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